Managing Multiple Homes

Owning multiple homes may sounds glamorous, but the logistics? A little less dazzling. Managing multiple residences means coordinating staff, schedules, and household needs like a CEO running a high-stakes operation.

So, how do you keep everything running smoothly across multiple homes? Here are some expert tips to keep your staff coordinated, your homes pristine, and your stress levels low.

1. Create a Master Household Manual

Think of this as the holy grail of household management. A detailed manual for each residence should outline staff responsibilities, household preferences, security protocols, emergency contacts, and even seemingly small details, like how you like your morning coffee or where to store the remote controls. (Trust us, consistency is key.)

With a digital version stored securely in the cloud, your household staff can access updated information no matter which home they’re managing.

2. Designate a Household Manager (or Two)

If your schedule doesn’t allow you to oversee daily operations across properties, appointing a trusted household manager is a game-changer. They serve as the go-to point person, ensuring everything runs smoothly, from staff schedules to maintenance requests. Reminder: MoniCare Nannies is happy to help you hire a qualified Household Manager if you need one!

3. Streamline Staff Schedules

Your household staff—nannies, housekeepers, chefs, and estate managers—need a clear, coordinated schedule. Use scheduling software or a shared digital calendar to prevent mix-ups like having two housekeepers show up at one house while your vacation home sits empty.

Pro tip: Cross-train staff so they can seamlessly transition between homes when needed. A nanny who knows your child’s bedtime routine in both houses? Priceless.

4. Keep Communication Crystal Clear

Group chats, project management apps, or even old-fashioned phone calls: whatever works best, use it. Miscommunication is the fastest way to create chaos, so ensure your team knows when you’ll be at each residence, any special events coming up, and any household preferences.

5. Inventory, Inventory, Inventory

Ever arrived at your lake house expecting a fully stocked kitchen, only to find three bottles of ketchup and no coffee? Avoid the frustration with a centralized inventory system. A simple spreadsheet or home management app can track essentials across properties, ensuring everything is replenished before your arrival.

6. Recognize and Retain Your Staff

Managing multiple homes is as much about people as it is about logistics. Treating your household staff with respect, providing competitive compensation, and acknowledging their hard work fosters loyalty and reliability. Happy staff means well-run homes and a stress-free life for you.

Final Thoughts

Coordinating staff across multiple homes doesn’t have to feel like orchestrating a Broadway production. With the right systems in place, a little organization, and a strong, reliable team, you can enjoy all your residences without the headaches. Let MoniCare help you build your team so you can rest easy wherever you are.